Construction supplyIn use today
Door and hardware takeoffs in a fraction of the time
Before
Estimators count doors and hardware from plans by hand, for days or weeks.
After
Upload the plans. The tool does the count and the estimator reviews it.
Custom software and IT support for small businesses in Magnolia, Tomball and ConroeThe tech person your business needs, without the full-time hire.
I handle the everyday IT that slows your team down, and build custom tools that replace the spreadsheets and manual work holding your business back.
Serving Magnolia, Tomball, Conroe and surrounding areas.
Use case 1 of 8: Door and hardware takeoffs in a fraction of the time
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Services
What I can take off your plate.
Three ways to work together. Most businesses start with one and add more as they go.
Custom tools and automation
Replace spreadsheets, email chains and manual math with a tool built around how your business actually works.
- Custom CRMs and client databases
- Automated calculations and reports
- Internal dashboards and portals
- Background jobs for repeat tasks
- Secure logins for your team
Monthly payment
Websites
A clean, fast site for businesses that don't have one yet or have outgrown the one they have.
- Mobile friendly design
- Contact and quote request forms
- Hosting included
Setup fee plus monthly hosting
Everyday IT support
For teams too small for an IT department, or ones with an IT company for security that need help with the daily work.
- Employee onboarding and offboarding
- Laptop and device setup
- Microsoft 365 admin
- Licensing and account cleanup
- Day to day troubleshooting
Monthly retainer
Learn more about everyday IT supportUse cases
Problems I solve for local businesses.
Real situations from businesses like yours, and what the fix looks like in plain terms.
Built and in use
Tools and support running for clients today
Construction supply
Door and hardware takeoffs in a fraction of the time
The problem
Estimators spend days or even weeks reading plans and door schedules by hand to count doors and hardware before they can send a quote.
The solution
Upload the plans and the tool reads them for you. It counts the doors, separates new doors from replacements, and lists the hardware and where each piece goes. The estimator reviews the results instead of starting from scratch.
Why it's different. Most tools pitched to this industry run everything through AI and cost thousands of dollars a month. This one uses proven, rule based software first and AI only as a backup. Same accuracy in testing, at a fraction of the cost.
Compliance reporting
From a locked spreadsheet to one clear view of every client
The problem
A compliance professional kept client records on paper and in a locked spreadsheet she couldn't open. She wasn't sure how many clients she had, who still owed her expenses, or which reports were done, and she built a separate spreadsheet for each client's calculations.
The solution
One simple login where every client lives in one place. A checklist shows which reports are submitted and who still owes expenses, with totals at the top. Each client's expense calculations happen automatically right in the tool.
Coming next. Clients will text in expenses as they happen, and each one lands on the right client automatically. No more waiting until month end.
Office IT
An IT department for a team too small to have one
The problem
A small firm needed to modernize its email and files, get new hires up and running, and have someone to call when everyday tech got in the way. Think "I can't log in" or "these pop-ups won't stop."
The solution
Moved the firm onto Microsoft 365, brought all their email over, and organized shared files into a clear folder structure. Each employee gets the right access to the right devices and files, and that access is removed when someone leaves. Everyday issues get a quick fix from someone who already knows their setup.
Always backed up. Company files in SharePoint are backed up regularly, and their existing IT company keeps handling security.
Schools
School pickup without the spreadsheet
The problem
Afternoon car line pickup ran from a spreadsheet. Staff matched each arriving car to the right students by hand, across more than one pickup line, and it was hard to see who was still waiting.
The solution
Staff at each pickup line check in arriving cars on a phone or tablet, and the right students are called out to meet them. Every line updates at the same time, so everyone sees who is waiting and who has gone home.
Built for any school. It runs in the phone's web browser, so there's no app to install.
Problems I can solve
Solutions I've scoped for common headaches. Sound familiar? Let's talk.
Market research
Survey calling without the spreadsheet
The problem
A team calls hundreds of residents from a shared spreadsheet to collect survey responses. Then a director digs through that sheet by hand to see what's outstanding and build reports for leadership.
The solution
Each caller logs in, works their list, and marks each call as they go. Every update is time stamped, so progress and outstanding calls are always current. Starting a new property is as simple as uploading the resident list and setting a due date.
Built-in reporting. A live dashboard shows each caller's calls, opportunities spotted, and survey completion rate, plus a roll-up view for leadership.
Tax and accounting
Tax documents that organize themselves
The problem
Clients send documents in every form imaginable: crumpled paper, blurry photos, partial forms, scattered emails. The CPA spends hours sorting, retyping, and chasing missing pieces before the real tax work can start.
The solution
Clients snap a photo and text or email it to one number. The tool reads each document, pulls out the key details, files them under the right client, and flags anything missing. The CPA starts with organized data instead of a pile.
Memberships
Membership sign-ups without card numbers on paper
The problem
At sign-up, customer names and credit card numbers are written on paper, and someone has to remember to start billing when the free period ends. It's slow, easy to lose track of, and a real card security risk.
The solution
A simple sign-up portal the salesperson and customer fill out together at the desk. Card details are held securely by a payment processor, and billing starts automatically when the free period ends.
Fundraising
Fundraisers that run online, not by phone
The problem
A food producer runs school and group fundraisers almost entirely by phone. Groups call to get approved, call to check production dates, and call again to place the order. Then the group collects all the money and pays it themselves.
The solution
An online fundraiser portal. Groups apply and get approved online, pick from available production dates, and track progress toward the minimum order. Supporters order and pay the company directly, so the group never handles cash.
What to expect
From first call to ongoing support.
No pressure and no surprises. You'll know the scope, the price and the timeline before any work starts.
Understand the problem
A free conversation where I learn your process, where time is being lost, and what a win looks like for you.
Proposal and mockups
You get a proposal with mockups of the solution. We talk it through and make any changes.
Build
I build it and share progress along the way.
Launch and training
I set it up for your team and walk everyone through it.
Ongoing support
A monthly fee, set at the proposal stage, keeps it running and covers reasonable future changes.
Plans
Simple ways to work together.
Clear pricing up front, set at the proposal stage, so there are no surprises.
Custom tool
From $300 / month
Scoped and priced at the proposal stage. Price will be provided as a monthly payment starting at $300 per month.
Website
$150 to start
then $50 / month
Design, build and launch, with hosting included in the monthly fee.
IT support retainer
From $600 / month
- Up to 25 employees$600 / month
- Up to 50 employees$1,000 / month
Let's find the one thing slowing your team down.
Tell me a little about your business. I'll follow up within one business day to set up a free consult.
- clay@4beestech.com
- 281-797-9947
- Magnolia, Tomball, Conroe and surrounding areas